“If you think this isn’t happening to you, so did every dentist it happened to.”
Sentry Seal™ checks every payment and every deposit, every day.
Checkout
Confirm your paymentPayment sealed
You and the front desk each enter the amount.Posted to your account. Your receipt is ready.
$205
You
Phil Ling
Waiting…Confirmed
—$205
Front desk
Penny Ledger
Waiting…Confirmed
The patient types what they paid.Now the front desk enters the amount.Both amounts match.Sealed and posted to the practice software.
Every day it goes unnoticed, it costs you
- 50–60%
- of dentists will be embezzled from
- $100K+
- average loss
- ~2 years
- before it's found
- ≈ $140
- a day, every day it isn't caught
Industry estimates; $140 a day is the average loss over two years. Sources: Pride Institute, David Harris, Prosperident, Journal of the Michigan Dental Association.
Six ways money goes missing. Six ways it’s caught.
- How it happens: Cash taken, never enteredHow Sentry Seal catches it: Every visit needs a payment or a “nothing owed.”
- How it happens: Cash entered for lessHow Sentry Seal catches it: The patient confirms the amount.
- How it happens: A write-off to cover itHow Sentry Seal catches it: Suspicious write-offs flagged, with a name.
- How it happens: An insurance check never depositedHow Sentry Seal catches it: Every EOB matched to a deposit.
- How it happens: A refund to someone else’s cardHow Sentry Seal catches it: Only to the card that paid, with your OK.
- How it happens: Records changed afterwardHow Sentry Seal catches it: Backdated or deleted records flagged.
I was embezzled from. To understand how it happened, I had to learn the front desk myself.
Cash finally has a witness: the patient
The patient types what they paid. The desk types what they counted. No match, no post.
What happens when…
It all adds up
The front desk typed$205.00counted
The patient typed$205.00paid
Sealed
Posts itself. Can never be changed.
Less is entered
The front desk typed$165.00$40 short
The patient typed$205.00paid
Nothing posts
The doctor sees it the same day.
Nothing is entered
The front desk typed—never opened
The patient typed—never asked
On the doctor's list tonight
Seen, with no payment and no “nothing owed”.
After every visit, everyone has a copy
For the patient
A secure link
They confirm the amount on their own phone.
For the patient
A receipt, automatically
Emailed the moment it’s recorded. A copy no one at the office can delete.
For the doctor
An end-of-day email
What came in, by type, and anything that needs you.
Every EOB, matched to the bank
EOB in the practice softwareBank depositStatus
Delta Dental · check #88213 · $610.00Deposited 10/09 · $610.00Balanced
MetLife · EFT · $925.00Landed 10/11 · $925.00Balanced
Claim still open · Guardian 10418EFT landed 10/12 · $290.00Close the claim
BCBS · check #4471 · $2,400.00Nothing in 34 daysNever deposited
One page every morning
Built for both sides of the office
For the front desk
Like having an assistant at the front desk
Today
✓Phil Ling paid $205, sealed and posted
→2 EFT claims to close, money already landed
→Call Delta Dental: 3 patients, one call
- Tells you what’s next
- Posts payments for you
- Shows when the day is done
Know where every dollar went
Insurance check #4471$2,400.00
In your bankNot in 34 days
On your list this morningAlarm
- One page each morning
- Alarms only when it matters
- Refunds only with your OK
Catch missing money in days, not years.
Starts read-only.
- Patient data stays in your office
- BAA with every practice
- Card numbers never touch it